Stock across locations with batch and serial tracking, FIFO valuation and reorder points — tied to the purchase that brought it in and the job or sale that consumed it.
Most small businesses know roughly what they hold and almost never know what it is worth or where it went. Stock is counted in one place, purchased in another and consumed on jobs recorded nowhere — so the shortfall only appears at audit, by which point nobody can explain it.
Every movement in VeloCrew is attached to its cause: a purchase received, a sale billed, a part consumed on a job, a transfer between locations, or a counted adjustment with a reason. "Where did it go" is a report rather than an investigation.
Tracking every screw by serial number is a good way to make staff stop using the system. Tracking is set per item, so the items that genuinely need it — equipment under warranty, batch-dated consumables — get it, and everything else stays simple.
Receiving a supplier bill brings stock in at its actual cost. A counter sale or an invoice takes it out. A technician consuming a part on a job takes it out too, which is the movement most systems miss entirely and the one that quietly destroys job profitability.
For businesses that assemble rather than only resell, bills of material and production orders consume components and produce finished goods as one recorded step, carrying cost through to the finished item.
Inventory is part of the finance module alongside invoicing, purchases and reports, and works with point of sale for retail counters. Enable it with the modules you need and add the rest later.
Can we track stock in more than one location?
Yes. Each warehouse, branch or van carries its own balance, and transfers between them are recorded movements rather than manual adjustments at both ends.
Do we have to use batches and serial numbers?
No. Tracking is set per item, so you can use serials for equipment under warranty, batches for dated consumables, and leave everything else untracked. Forcing tracking on every item is the fastest way to get staff to stop scanning.
How is stock valued?
FIFO. Cost layers are maintained as stock comes in and is consumed, so valuation reflects what you actually paid rather than an average that drifts.
Does stock update when a technician uses a part on a job?
Yes, and this is usually the missing movement elsewhere. Parts consumed on a job leave stock and land against that job's cost, which is what makes job profitability real rather than assumed.
Can we do a physical count without stopping work?
Yes. A count is recorded as an adjustment with a reason code, so the difference between counted and expected is visible and attributable rather than silently overwritten.